Space Rental Terms and Conditions

 The Organizer will need to make a deposit of 50% upon the execution of this Agreement. The event date will only be reserved once a deposit is received. Check, Credit Cards, and Cash are accepted. The remaining balance should be paid no later than 5 days prior to the event. Please be advised that set-up and break-down should be executed within the scheduled rental time stated above. Please consider this additional time when booking the space. Any additional time that goes beyond the allotted time will be billed at $300 per hour billed in 15-minute intervals to the credit card below.

Cancellation
The Organizer may cancel the Event by notifying the Owner by providing notice thirty (30) days or more before the Event Date. In such an event, the Owner shall refund to Renter the full amount of the Rental Fee. In the event that renter cancels within thirty (30) days of the Event Date, the Owner reserves the right to retain the full Deposit. If full payment is made, half will be returned to the Organizer if canceled 5 days prior to the scheduled event. No refunds are issued on cancellations made within 5 days (120 hours) from the scheduled event. If the Organizer wishes to reschedule, a $150 fee will apply.

Space Specifications
The Owner grants to Organizer the following amenities at the Space: Main Room. Full use of Men and Women facilities. Hallway directly to the left of the space front door.

Disclaimers
Space shall be provided by the Owner as-is and the Owner make no warranty regarding the suitability of the Space for Organizer’s intended use. It is the Organizer’s choice to follow or enforce any CDC recommendations regarding social distancing and/or mask-wearing. It is not the responsibility of the space manager to enforce and remind your guests of such regulations.

Condition
Unarthodox shall supply all equipment, space, and personnel necessary for the Event. Hand sanitizer stations will be available throughout the facility. Space will be fully sanitized prior to the start of the event. After the completion of the Event, the Organizer shall leave the Event space in the same or similar condition as received from Unarthodox, normal wear and tear excepted. All decorations should be taken down and discarded. Any rentals should be dismantled by Organizer and left out on the hallway for pickup prior to the scheduled end of party. Owner is not responsible for any rental equipment left out on the hallway. Owner represents that the facility for the Event and the equipment therein shall be in good working condition and free of any known or suspected defects. Confetti in any form is NOT allowed. An additional $75 clean-up fee will be billed to the credit card on file in the event that confetti is used. It is the responsibility of the Organizer to inform all guests not to use confetti.
Sparkling candles are strictly prohibited due to the fire suppression system.

Damages
Beyond ordinary wear and tear, the Organizer shall be responsible for any damage caused by the Organizer’s use of the space. The Owner shall arrange for the repair of any such damage. A valid credit card is required prior to the occupying of space. The credit card will not be charged but held as security in case of any damage to the facility.

Cleanup
A $75 rental fee is applied to all rental contracts. The Owner will be responsible for all of the cleaning including but not limited to mopping and disposing of all trash generated at the Event. All rubbish will be disposed of in the proper containers in accordance with the New York City Department of Sanitation. The Organizer is responsible for cleaning up any food and drinks brought to space.

Right of Entry
The Owner has the right to enter the space at the time of the rental agreement and will be present throughout the event. The Owner reserves the right to refuse entry to any disruptive and unruly guest.

Indemnification
Organizer hereby indemnifies and holds harmless the other, and the other’s officers, directors, equity owners, employees, and agents, from any actions, suits, or claims (each, a “Claim”), and all associated damages, losses, liabilities, or other costs (including reasonable attorneys’ fees) (collectively, “Losses”) arising out of or in connection with any damage to any property or any injury to any person (including death) caused by the Organizer in connection with the Event or, except to the extent caused by the acts or omissions on the part of Unarthodox, its employees, officers, directors, independent contractors, or other agents. Organizer shall notify Unarthodox of any damage or injury of which it has knowledge in to, or near the Event space, regardless of the cause of such damage or injury. Unarthodox is not responsible for any damaged, lost or stolen personal property, unless caused by its gross negligence or willful misconduct.

Revocation
The Owner shall have the right to revoke the License at any time prior to the Event Date, provided it gives Organizer prior written notice of revocation. In the event that Owner revokes the License prior to the Event for reasons other than nonpayment of fees or breach of this Agreement by Renter, Owner shall refund to Organizer the full amount paid by Organizer in connection with this Agreement, including the entire Deposit. importance; therefore, we do not disclose company information or the last names of any participants.

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Mobile / Off-site events

Payment Terms

Upon issuance of an invoice, the Organizer is required to remit a deposit equating to 50% of the total cost to secure the requested date and time. The remaining balance must be paid no later than five (5) days prior to the scheduled event.

Cancellation and Rescheduling Policy

Cancellation:
The Organizer may cancel the event by providing written notice to Unarthodox at least fifteen (15) days prior to the scheduled date. In such an instance, Unarthodox shall refund the full amount of the deposit. Should the cancellation occur within fifteen (15) days of the scheduled date, Unarthodox reserves the right to retain the entirety of the deposit.

Rescheduling:
Private parties may be rescheduled up to five (5) days prior to the scheduled date, subject to a rescheduling fee of $150. If the Organizer fails to reschedule the event at least five (5) days in advance, they shall forfeit the right to reschedule and will lose their deposit. The final payment remains due five (5) days before the event.

In the event that any individual member of the party is unable to attend, no refunds will be issued if notice is not provided at least fifteen (15) days prior to the scheduled date—no exceptions shall be made. Credit for future events will be issued solely if changes are communicated at least twenty-four (24) hours before the scheduled start time of the event. A maximum credit for five (5) guests will be granted, contingent upon maintaining the required minimum of thirty (30) guests for the rescheduled event. The final headcount must be provided no later than twenty-four (24) hours before the event. Should additional guests be added, a revised invoice will be issued by Unarthodox.

Unarthodox reserves the discretion to reschedule private parties beyond the five (5) day notice period. Unarthodox shall not be liable for issuing refunds in cases of illness (including COVID-19) or injury if the cancellation occurs within fifteen (15) days of the scheduled date. In the event of inclement weather, including severe snow or rain conditions, Unarthodox shall determine whether to reschedule or cancel the event. No rescheduling fee will be charged if the change is initiated by Unarthodox. If Unarthodox cancels the event for reasons other than nonpayment or breach of contract by the Organizer, the Organizer shall have the option to either reschedule the event or receive a full refund.

Unless otherwise agreed upon in writing (including via email), all rescheduled events must occur within sixty (60) days of the original event date; failure to do so will result in the forfeiture of any credits or deposits.

Liability for Damages

Unarthodox shall not be held liable for any damages caused by attending guests, including but not limited to, paint on floors and furniture or damage to personal property. While Unarthodox staff will remove all supplies and properly dispose of waste associated with the activity, the organization shall not be responsible for cleaning or repairing the venue. The Organizer assumes full responsibility for any loss or damage to their property.

Travel Terms

Unarthodox shall charge a fee of $3.50 for every mile outside of Manhattan. All bridge and road tolls shall be calculated and added to the invoice prior to the event. Overnight accommodation fees may apply to any venue located seventy-five (75) miles or more from our Chelsea, NYC headquarters, with costs determined based on accommodation rates. An additional fee of $400 per travel day will apply for all events requiring overnight stays.

For events necessitating air travel, an additional fee of $800 per day shall apply, exclusive of airfare and accommodations. Additional travel-related fees may encompass, but are not limited to, travel time, transportation, staffing, meals, parking, and tolls. For further details, please refer to our Mobile Terms and Conditions. Certain experiences may incur additional equipment fees.

Unarthodox reserves the right to refuse entry to any venue deemed unsafe or non-compliant with local safety regulations. Should a staff member feel threatened or unsafe in any venue, Unarthodox reserves the right to terminate the experience immediately, with no refunds or credits issued.